Dates are tentative and subject to change.
| Month | Milestone | Date of Completion | Campus | SVCAA | City Budget | IANR Budget | Other | Central Admin |
|---|---|---|---|---|---|---|---|---|
| January | Clean-up of any submitted, but unposted PAFs | Mid January | x | x | x | x | ||
| February | Spring Tuition Projection | Early February | x | x | ||||
| March | Validation review and pay changes/corrections by Colleges/Departments. | Mid March | x | x | x | x | ||
| Finalize changes /Corrections in preparation for April 1 Budget freeze. | Mid March | x | x | |||||
| Eligible Promotion & Tenure report issued. | March | x | ||||||
| Utility & O&M Budget projections to CA. | Early March | x | x | |||||
| April | Permanent Base budget is frozen for Budget Prep process. | April 1 | x | |||||
| Utility & O&M Budget projections to CA. | Mid March | x | x | |||||
| Salaries by pool reconciled to Campus Salary base eligible for Salary Increase. | Early April | x | ||||||
| Non State-Aided Budget projections to CA | Mid April | x | x | x | ||||
| State-Aided Cash Revenue Summary forecast to CA | End of March | x | x | |||||
| Salary Increase by pool report issued for review & approval. | End of April | x | x | |||||
| May | Budget Prep user training for Colleges/departments. | Early May | x | x | x | x | x | |
| Central Administration distributes guidance on approved Salary Increase %. | Mid to late May | x | ||||||
| Chancellor issues guidance for salary increases. | Mid to late May | x | ||||||
| Salary guidelines memo issued to campus. | Mid to late May | x | ||||||
| Salary Pools calculated & loaded into Budget Prep for Load of Increases. | Late May to early June | x | x | |||||
| Budget Prep opened to Colleges/Departments to load Increases per Budget Guidelines. | Late May to early June | x | x | x | x | x | ||
| Campus completes salary increase load by person & category conforming to Budget guidelines. | Late May to early June | x | x | x | x | x | ||
| June | Campus Budget allocations issued by CA. | Mid June | x | x | x | |||
| Bi-weekly pay group Salary Edit corrections as required. | End of June | x | x | x | ||||
| Monthly pay group Salary Edit corrections as required. | End of June | x | x | x | ||||
| Academic pay group Salary Edit corrections as required. | End of June | x | x | x | ||||
| Salaries > 10% report due to CA. | End of June | x | x | |||||
| Dean's & Above report due to CA. | End of June | x | x | |||||
| July | B/W, Salary & Academic Salary load. | Early July | x | x | ||||
| Incremental Benefit Budget guidance distributed. | Early July | x | ||||||
| Salary Notification letters published in Firefly. | Early July | x | ||||||
| State Aided Benefits budget loaded by department per guidance. | Early July | x | x | |||||
| Budget reconciliation completed to tie to CA guidance. | Mid July | x | x | |||||
| Budget Reconciliation and balancing of non-State Aided budgets. | Mid July | x | x | |||||
| Campuses Finalize Budget –Budget Prep FROZEN. | Mid July | x | ||||||
| August | Budget Prep retraction to BCS and Budget loaded to SAP. | Early August | x | |||||
| BCS “Opened” for FY13 transactions. | Mid August | x | ||||||
| Personnel Rosters Finalized. | Mid August | x | x | x | ||||
| Supplemental Forms distributed to campuses. | Mid August | x | ||||||
| Posting of 7/1 or later PAFs in BCS held during Budget Prep. | End of August | x | ||||||
| September | Fall Tuition Projection | Mid September | x | x | ||||
| Posting of 9/1 or later PAFs in BCS held during Budget Prep process. | End of September | x | ||||||
| Budget training. | As required | x | x | x | x | x | ||
| October | Supplemental Forms due to UNCA. | Beginning of October | x | x | ||||
| Budget training. | As required | x | x | x | x | x | ||
| Nov /Dec | Budget training. | As required | x | x | x | x | x |
Dates are tentative and subject to change.