Budget Calendar

Dates are tentative and subject to change.

MonthMilestoneDate of CompletionCampusSVCAACity BudgetIANR BudgetOtherCentral Admin
January Clean-up of any submitted, but unposted PAFs Mid January x x x x
February Spring Tuition Projection Early February x x
March Validation review and pay changes/corrections by Colleges/Departments. Mid March x x x x
Finalize changes /Corrections in preparation for April 1 Budget freeze. Mid March x x
Eligible Promotion & Tenure report issued. March x
Utility & O&M Budget projections to CA. Early March x x
April Permanent Base budget is frozen for Budget Prep process. April 1 x
Utility & O&M Budget projections to CA. Mid March x x
Salaries by pool reconciled to Campus Salary base eligible for Salary Increase. Early April x
Non State-Aided Budget projections to CA Mid April x x x
State-Aided Cash Revenue Summary forecast to CA End of March x x
Salary Increase by pool report issued for review & approval. End of April x x
May Budget Prep user training for Colleges/departments. Early May x x x x x
Central Administration distributes guidance on approved Salary Increase %. Mid to late May x
Chancellor issues guidance for salary increases. Mid to late May x
Salary guidelines memo issued to campus. Mid to late May x
Salary Pools calculated & loaded into Budget Prep for Ioad of Increases. Late May to early June x x
Budget Prep opened to Colleges/Departments to load Increases per Budget Guidelines. Late May to early June x x x x x
Campus completes salary increase load by person & category conforming to Budget guidelines. Late May to early June x x x x x
June Campus Budget allocations issued by CA. Mid June x x x
Bi-weekly pay group Salary Edit corrections as required. End of June x x x
Monthly pay group Salary Edit corrections as required. End of June x x x
Academic pay group Salary Edit corrections as required. End of June x x x
Salaries > 10% report due to CA. End of June x x
Dean's & Above report due to CA. End of June x x
July B/W, Salary & Academic Salary load. Early July x x
Incremental Benefit Budget guidance distributed. Early July x
Salary Notification letters published in Firefly. Early July x
State Aided Benefits budget loaded by department per guidance. Early July x x
Budget reconciliation completed to tie to CA guidance. Mid July x x
Budget Reconciliation and balancing of non-State Aided budgets. Mid July x x
Campuses Finalize Budget –Budget Prep FROZEN. Mid July x
August Budget Prep retraction to BCS and Budget loaded to SAP. Early August x
BCS “Opened” for FY13 transactions. Mid August x
Personnel Rosters Finalized. Mid August x x x
Supplemental Forms distributed to campuses. Mid August x
Posting of 7/1 or later PAFs in BCS held during Budget Prep. End of August x
September Fall Tuition Projection Mid September x x
Posting of 9/1 or later PAFs in BCS held during Budget Prep process. End of September x
Budget training. As required x x x x x
October Supplemental Forms due to UNCA. Beginning of October x x
Budget training. As required x x x x x
Nov /Dec Budget training. As required x x x x x

Dates are tentative and subject to change.