Budget Calendar


Dates are tentative and subject to change.

MonthMilestoneDate of CompletionCampusSVCAACity BudgetIANR BudgetOtherCentral Admin
JanuaryClean-up of any submitted, but unposted PAFsMid Januaryxxx x 
FebruarySpring Tuition ProjectionEarly February  xx  
MarchValidation review and pay changes/corrections by Colleges/Departments.Mid Marchxxx x 
Finalize changes /Corrections in preparation for April 1 Budget freeze.Mid March  xx  
Eligible Promotion & Tenure report issued.March x    
Utility & O&M Budget projections to CA.Early March  x x 
AprilPermanent Base budget is frozen for Budget Prep process.April 1     x
Utility & O&M Budget projections to CA.Mid March  x x 
Salaries by pool reconciled to Campus Salary base eligible for Salary Increase.Early April  x   
Non State-Aided Budget projections to CAMid April  xxx 
State-Aided Cash Revenue Summary forecast to CAEnd of March  xx  
Salary Increase by pool report issued for review & approval.End of April  x x 
MayBudget Prep user training for Colleges/departments.Early Mayxxxxx 
Central Administration distributes guidance on approved Salary Increase %.Mid to late May     x
Chancellor issues guidance for salary increases.Mid to late May    x 
Salary guidelines memo issued to campus.Mid to late May    x 
Salary Pools calculated & loaded into Budget Prep for Load of Increases.Late May to early June  xx  
Budget Prep opened to Colleges/Departments to load Increases per Budget Guidelines.Late May to early Junexxxxx 
Campus completes salary increase load by person & category conforming to Budget guidelines.Late May to early Junexxxxx 
JuneCampus Budget allocations issued by CA.Mid June  xx x
Bi-weekly pay group Salary Edit corrections as required.End of Junex xx  
Monthly pay group Salary Edit corrections as required.End of Junex xx  
Academic pay group Salary Edit corrections as required.End of Junex xx  
Salaries > 10% report due to CA.End of June  xx  
Dean's & Above report due to CA.End of June  xx  
JulyB/W, Salary & Academic Salary load.Early July  xx  
Incremental Benefit Budget guidance distributed.Early July     x
Salary Notification letters published in Firefly.Early July     x
State Aided Benefits budget loaded by department per guidance.Early July  xx  
Budget reconciliation completed to tie to CA guidance.Mid July  xx  
Budget Reconciliation and balancing of non-State Aided budgets.Mid July  xx  
Campuses Finalize Budget –Budget Prep FROZEN.Mid July     x
AugustBudget Prep retraction to BCS and Budget loaded to SAP.Early August     x
BCS “Opened” for FY13 transactions.Mid August     x
Personnel Rosters Finalized.Mid August  xx x
Supplemental Forms distributed to campuses.Mid August     x
Posting of 7/1 or later PAFs in BCS held during Budget Prep.End of August  x   
SeptemberFall Tuition ProjectionMid September  xx  
Posting of 9/1 or later PAFs in BCS held during Budget Prep process.End of September  x   
Budget training.As requiredxxxxx 
OctoberSupplemental Forms due to UNCA.Beginning of October  xx  
Budget training.As requiredxxxxx 
Nov /DecBudget training.As requiredxxxxx 

 

Dates are tentative and subject to change.